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Maintenance Suite

Maintenance Management Software (MMS) Modules:

Maintenance software is used by maintenance managers to assist them in the management of their maintenance activities. Some software is very basic, that used to receive work requests and manage repairs, or more complex such as a Maintenance Management Software (MMS) which is used to document and manage all aspects of maintenance operations.

Who uses maintenance software?

Companies of every size, from those with small maintenance teams of 1 to 5 people, or large global corporations with thousands of maintenance personnel, use some kind of maintenance software. A MMS is typically administered by the maintenance manager, with technicians logging in to the system (with reduced permissions) to access their work requests and document the completion of tasks.
The MMS is also used by the senior management team, who use the reports generated by the MMS to roll up maintenance costs into their financial reporting systems, track incidents, measure productivity, and ensure compliance with government regulations.

What is a MMS?

MMS stands for “Maintenance Management System”. A MMS is software that helps maintenance teams keep a record of all assets they are responsible for, schedule and track maintenance tasks, and keep a historical record of work they perform.

Maintenance Management System (MMS) features:

  1. Tracking work orders: Maintenance managers can select equipment with a problem, describe the problem, and assign a specific technician to do the work. When the machine is fixed, the responsible technician marks the work-order “complete” and the manager gets notified that the work is done.
  2. Scheduling tasks: As a team starts to schedule preventive maintenance they need a reliable work calendar. MMS systems are especially good at scheduling recurring work and sending reminders to the right people. Organized scheduling helps even out the workload for a maintenance team making sure that tasks do not get forgotten.
  3. External work requests: Maintenance teams often have to take a work request from people outside the team. This can be a request from an assembly line operator who is hearing a strange noise from a drill or a tenant at an apartment building who is requesting shower repairs. The MMS is a central place for recording these requests and tracking their completion.
  4. Recording asset history: Many maintenance teams have to care for assets that are 10, 20, even 30 years old. These machines have a long history of repairs. When a problem comes up, it is always useful to see how this problem was solved last time. In MMS systems, when repairs are done, they are recorded in the machine’s history log and can be viewed again by workers.
  5. Managing inventory: Maintenance teams have to store and manage a lot of inventory that include things like spare parts for machines and supplies like oil and grease. MMS systems let the team see how many items are in storage, how many were used in repairs, and when new ones need to be ordered. Managing inventory helps control inventory related costs.

Generally, Maintenance Management software divides into many Modules:

  1. Equipments Management System:
    • Easy-to-use MMS software and fast data entry.
    • Manage and track all work orders and inspections (planned or unplanned).
    • Easily report on equipment repair history and open and upcoming work orders.
    • Track maintenance costs.
    • Associate critical parts and check inventory levels.
    • Record meter readings (run-time hours, mileage, etc.)
    • Report equipment downtime and record downtime history.
    • Transfer equipment from facility to facility within enterprise and carry over history.
    • View and manage equipment from floor plans.
    • Auto-route work orders to assigned vendors or resources.
    • Make the right equipment available when needed, by properly organizing them in your inventory system.
    • The right equipment at the right time.
  2. WorkShop Management System:
  3. WorkShop Management is so flexible it lets you decide the level and method of automation.
    • Easy-to-use MMS software and fast data entry.
    • Real-time control over local and remote workshops.
    • Vehicle downtime analysis.
    • Job booking and workshop loading.
    • Work-in-progress control.
    • Incomplete job management.
    • Real time technician hours and efficiency monitoring.
    • Multi workshop parts allocation.
    • Links to financial accounting systems.
  4. OutDoor Services System:
    • Easy-to-use MMS software and fast data entry.
    • Better customer service.
    • Easier administration.
    • Better billing.
    • Joined up systems simply mean less work and better controls.
    • Servicing and maintenance jobs.
    • Complete stock integration.
    • Flexible workflows.
    • Unlimited resources & engineers.
  5. Operation and Maintenance System:
    • Easy-to-use MMS software and fast data entry.
    • Meet regulatory and compliance standards through effective maintenance management.
    • Schedule inspection of critical Operations & Maintenance Systems.
    • Provide best practices operating procedures for O&M staff.
    • Support each customer's mission.
    • Ensure communication with each customer.
    • Reduce costs through effective maintenance planning.

Benefits of a Maintenance Management software (MMS):

  • Less work outages: It is easy to do preventive maintenance which means there are less surprise breakdowns.
  • Better accountability: Quickly see if a technician did their work on time and get alerted when a task is complete.
  • Less overtime: Better scheduling means that your team isn’t sitting idle or working overtime, which means work can be distributed evenly.
  • Information capture: Technicians can record problems and solutions, so this information is captured for others to use.
  • Savings on purchases: Inventory planning features give you the time to shop around for spare parts pricing, instead of having to buy in a hurry.
  • Certification and analysis: A full record of assets and performance helps managers analyze energy usage and plan maintenance spend.

General features:

  • An optimal integrated solution covering a wide spectrum of areas.
  • Applications & modules architected to operate under MS Windows as the operating system of the network, terminals and PCs.
  • User-friendly interfaces for smooth & speedy operation, using state-of-the-art graphics technologies.
  • Bilingual Arabic & English interfaces.
  • Linked & integrated operation of all applications & modules.
  • Applications designed using up-to-date server/client architecture.
  • All applications supporting multiple databases: MS SQL/Oracle/Enterprise.
  • Multi-level authorized access for all applications.
  • Multiple-company operation supported by all applications, with the possibility of consolidation at all levels.
  • Possibility of defining/identifying code formats & levels by the user (segments – tree).
  • Additional data interfaces created by users, in different formats at each interface level.
  • An efficient reporting system, providing analyses as per user-defined criteria.
  • Statistics represented graphically in different formats.
  • User-customized reports.
  • Traceable data in all reports.
  • Printable reports capable of being displayed, saved, exported to Excel or HTML, sent via e-mail, and exported to the web.
  • A powerful report designer in all applications.
  • Supported on- & off-line access to external sited in all applications.

Technical features:

  • The stability and the confidentiality and security of the company's databases.
  • Optimal utilization of the resources of the company's devices and networks, high-speed data processing.
  • Monitors are designed in a professional manner, to ensure ease of use and access to information.
  • The possibility of multiple users.
  • Precise powers of the system, allows the control of data storage and printing operations for each user.
  • Compatible with various devices, such as barcode, and devices attendance.
  • Arabic and English language support and other languages.
  • The possibility of the introduction of the previous data from Excel files automatically.
  • Compatibility with various Microsoft programs such as Word and excel and Microsoft Outlook Express.

Should You Buy It?

You could track your Maintenance Management for free using a pad and pen—or an Excel spreadsheet. But the tedium of doing so could result in mistakes and make you give up. Maintenance Management Modules software are organizes your day-to-day Maintenance life in a way that’s easy to grasp at a glance and automatically updates much of the data. So Maintenance management software is still key for tracking your Maintenance life.

Choosing a Program

There are dozens of Maintenance Management software on the market. You want see that a program’s pages are logically designed, that the setup will work smoothly for you and that its features can handle your Maintenance needs.

Not all programs offer the same features, and some provide more than you may want or need. To get the best deal on a Maintenance management programs, you can compare prices and features. The good news is that your data is available from any computer by using your password. And if your computer fails, your data will be unaffected.

These Maintenance Management programs can be purchased Only from Arabian Computer Co. and then installed on your computer.

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